All of it,
in one place.
What ClinicOS does today, for physiotherapy, dental, skin and hair, and general practice clinics. Some tools depend on your clinic type and plan; the physio assessment and exercise tools are for physiotherapy clinics.
Everything about today, the moment you sign in.
The dashboard shows today’s appointments, who is waiting, what has been collected and what is still pending. Every person can arrange their own shortcut tiles and panels.
- Appointments, collections, new patients and dropped-off patients at a glance
- Check patients in and start a service in one tap
- Pending payments and patients to call back, always in view
- Drag to arrange your own shortcuts; only pages your role can open are offered
A calendar that knows your therapists, beds and machines.
Day, week, month and list views. Book a single visit or a whole series (Mon, Wed, Fri for four weeks) with one confirmation. ClinicOS stops two patients being booked on the same therapist, bed or machine.
- Series booking: if any day clashes, nothing is booked and you see which days
- Beds, machines and rooms as bookable resources; home visits with the patient’s address
- Change the status from the list: confirmed, checked in, in service, completed
- Patients can book online and ask for changes you approve
One page for the whole patient.
Visits, missed appointments, spend, referrer, treatment plans, assessments and home exercises are all on the patient’s page, along with your own custom fields.
- Referred by, date of birth, health ID, tags and notes
- Add your own questions (occupation, blood group, insurance number…)
- Import your existing patient list from Excel or CSV, with a preview first
- Marketing consent is recorded; automatic messages can be switched off per patient
Assess once. Everything that follows builds on it.
Record the complaint, onset, cause and pain, range of motion in degrees, muscle strength, special tests, red flags and the diagnosis with short and long-term goals.
- Red flags show a clear warning for the whole team
- Referring doctor recorded for reports
- Goals carry through to the treatment plan and progress report
- Start a treatment plan straight from the assessment
Plan the sessions. Record each in under a minute.
Set the number of sessions and the modalities, then press Start session on the appointment. The form repeats the last treatment; saving marks the appointment done and uses one session from the package.
- Sessions used, left in package and left in plan, always visible
- The front desk is told when two sessions are left
- Progress charts for pain and range of motion, a progress report PDF and a discharge summary
- Sell more packages from the same screen
Send a program the patient can open on their phone.
Build a program from a library of 30 exercises and six condition templates (knee replacement, frozen shoulder, low back pain, cervical spondylosis, ACL, ankle sprain), or add your own.
- Send on WhatsApp as a private link, or print a PDF
- Sets, repetitions, holds and plain-language instructions
- Your own exercises and templates
- Patients don’t need an account to open their program
Tax invoices and payment after every visit, in your currency.
Invoices in your currency with your own tax rates (GST, VAT, sales tax), packages sold with an advance now and the balance later, discounts, refunds and credit notes. Take payment by cash, card, bank transfer or an online provider.
- Payment box right after a visit is completed: cash, card, bank transfer or UPI
- Split and part payments; short receipt links for WhatsApp
- Pending payments listed on the dashboard and on their own page
- Online payments with Stripe, PayPal or Razorpay, whichever your country uses, or manual-only mode
- UPI scan-to-pay QR on bills for clinics in India
Know how the clinic is doing without a spreadsheet.
Billed and collected, invoices, average bill, appointments and new patients for any period, grouped by day, week or month, compared with the period before.
- Quick ranges: today, this week, this month, last 30 days, this year
- Sales, payments, items and appointments reports
- Export patients and invoices as CSV, or everything as a zip
- Therapist performance, commissions, expenses and stock
The full list
Front desk
- Calendar for every therapist, with beds and machines so two patients are never booked on one
- Book a series (Mon, Wed, Fri for four weeks) with one confirmation; if any day clashes nothing is booked
- Walk-in queue and a Today strip showing who is here
- Home visits with the patient’s address
- Online booking and a patient sign-in page, designed in your colours
- Change requests from patients, approved by your team
Patients and clinical
- Patient records with referrer, health ID numbers (such as ABHA in India) and your own custom fields
- Physio assessment: pain, range of motion, muscle strength, special tests, red flags, diagnosis, goals
- Treatment plans with the number of sessions and modalities
- SOAP-style session notes that repeat the last treatment
- Progress charts, a progress report PDF and a discharge summary
- Import patients from Excel or CSV
Exercises
- 30 exercises and six condition templates (knee replacement, frozen shoulder, low back pain, cervical spondylosis, ACL, ankle sprain)
- Build your own exercises and programs
- Send a program on WhatsApp as a private link that opens on the phone
Billing and payments
- Tax invoices, discounts, refunds and credit notes
- Packages sold with an advance now and the balance later
- Payment box after every completed visit, with Pending payments on the dashboard
- Short receipt links; UPI QR on bills for clinics in India
- Online payments with Stripe, PayPal or Razorpay, or manual-only mode; your own currency and tax rates
- Memberships, coupons and gift cards
Messages
- Reminders the evening before and two hours before
- Follow-up when a visit is missed
- Edit every message in your own words; Hindi and Gujarati wording is built in
- WhatsApp, email and SMS through your own provider
Running the business
- Reports, expenses, stock, purchases and suppliers
- Staff attendance, leave, commissions and performance
- Roles and permissions, with an audit trail
- Branches, each with their own team and numbers
- Your own dashboard that each person can rearrange
- Export everything, backups, one-click updates, a system health page